Revised instruction on reporting for Russian partners
The European Commission has suspended the Financing Agreements between the European Commission and the Russian Federation concerning the European Neighbourhood Instrument cross-border cooperation programmes (ENI CBC) on March the 2nd 2022.
Eligibility of the costs
The costs of the Russian partners are not considered eligible during the suspension. The cut-off date is March 11th, 2022.
Suspension of the Financing Agreement means, that no further payments of programme funds to Russia can be currently made.
We cannot guarantee if the Managing Authority will be able to make payments to Russia at any point.
However, if the participation of the Russian partners to the programme becomes possible later, the prerequisite for the payments is reporting of the costs and activities according to the programme rules.
Without the expenditure verification the costs are considered administratively ineligible by The Managing Authority.
We are aware that the cost of the expenditure verification made at this point is an extra cost in the situation where there is no guarantee if performing the expenditure verification will lead to receiving the payment at any point. Therefore, it is left to the partners to decide whether ordering the expenditure verification is worthwhile.
Final reports already submitted
In the case of already submitted final reports, the deadline for the expenditure verification report is February 28th, 2023. In addition, two payment requests are needed: one for the Finnish and one for the Russian partners.
We kindly ask you to inform the Managing Authority by sending an email to firstname.lastname@example.org by November 30th, 2022 at the latest, if you plan to submit the expenditure verification report within the deadline.
Please note, if we do not receive any information about submitting the expenditure verification report, the incurred, reported costs will be considered ineligible.
If it is informed that the expenditure verification report will be delivered by deadline and the Managing Authority does not receive it by the February 28th, 2023, the incurred, reported costs will be considered ineligible.
Final report not yet submitted
In case of final reports not yet submitted, the expenditure report is to be submitted as an annex to the payments request. In addition, two payment requests are needed: one for the Finnish and one for the Russian partners.
If an expenditure verification report is not annexed to the final payment request the costs will be considered ineligible.
In case of interim reports, if the expenditure report is not annexed to the payment request, the cost will be considered ineligible. However, the partner has the possibility to complement the request by submitting the expenditure verification report as an annex to the final payment request. The costs of the interim report will, in those cases, be re-examined.
You can always contact the Managing Authority. We are happy to help you.